BSC Volunteer Requirements - Long Course (LC)

 2024 Spring Summer Long Course Season

UPDATED 3/18/2024

******IMPORTANT*******

Hosting a swim meet is no small task.  It actually requires 50 parents volunteers per session to make sure everything runs smoothly.  This is why we need your help.  Below is a brief description of the Volunteer Requirements for all families at home meets.

Fundraising & Volunteering are important aspects of supporting Barrington Swim Club. As part of your commitment to Barrington Swim Club, ALL families are expected to:

 

  1. Volunteer for both Away and Home Meets
  • A session is defined as a single 5-hour shift at an away or home meet, or any other BSC sponsored event requiring volunteers.
  • Credit for volunteer hours will be awarded only for actual time worked (ie: If you sign up and the host team doesn?t need you you won't receive credit for the session.).

PLEASE NOTE: FAILURE TO MEET VOLUNTEER REQUIREMENTS WILL RESULT IN A MONETARY FINE AS DESCRIBED IN THE "FINES & FEES" SECTION OF THESE VOLUNTEER REQUIREMENTS.

BSC will host 3 meets this season.

All meets will be held at the Barrington High School Natatorium:

  • The May Sizzler May 19, 2024
  • The City Championship July 11th, 2024
  • Illinois Swimming Regional Championships July 12-14, 2024

Volunteering for Away Meets  All families are required to volunteer during 2 Away Meet Sessions during the 2024 season.

 

Volunteering for Meets  - BSC hosted

  • For the May Sizzler meet and City Championship, only families WITH swimmers competing  need to volunteer.  
  • For the ISI summer Regional meet, All families with OR without a swimmer in this meet must volunteer as follows:
  • If your child is swimming, you MUST volunteer for each session that your child is competing, to meet the following:

    1. For families with 1 swimmer in the club, 2  volunteer sessions are required.

    2. For families with 2 swimmers in the club, 3 volunteer sessions are required.

    3. For families with 3 or more swimmers in the club, 4 volunteer sessions are required. 

      If your child or children have qualified for more than 1 session and you exceed the above, it is required that 1 adult volunteer at every session that your swimmer is competing.

  • If your child is NOT competing, you MUST volunteer for sessions as follows, but you may choose whatever sessions fit your schedule:

    1. For families with 1 swimmer in the club, 2  volunteer sessions are required.

    2. For families with 2 swimmers in the club, 3 volunteer sessions are required.

    3. For families with 3 or more swimmers in the club, 4 volunteer sessions are required. 

Sign-ups

When volunteering is required for a swim meet, a Volunteer Job Sign-up tab will be added to the BSC Event Page next to the applicable swim meet.  The tab is activated when job sign-up is open.  Once open, families will be notified that they may sign-up to volunteer by clicking on the tab.

  • All families are expected to check the BSC website and personal emails for volunteer and concession requirement notifications.
  • Volunteer job sign-up for Away Meets will be a few days prior to Meet, or the day before upon request from hosting team.
  • Volunteer job sign-up for Home Meets will open approximately 1 week before each meet, and will close approximately 3 days before the first day of the meet. 
  • Sign up early if you have a job preference for Home Meets!
  • All families not signed up at the close of sign-up for Home Meets will be assigned slots as determined by the volunteer coordinators.  An email will be sent to each family notifying them of their assigned job.
  • Volunteer Coordinators may shift assigned jobs as needed to fill as many positions as possible.  Affected families will be notified beforehand.

Fines and Fees

  • Please remember, WE DON?T WANT YOUR MONEY - WE NEED YOUR HELP!!
  • The Club reserves the right to fine families who don't fulfill their volunteer obligations, or who don't show up to volunteer as assigned.
  • During the season, any family that doesn't meet their volunteer obligations may be fined $400 per meet, and will be immediately billed.
  • Any volunteer who doesn't show up to a signed up slot at an Away Meet will be fined $150.
  • As a provision, BSC will allow a family to opt out of their volunteer obligation for one season for $800 (though, we really want your service not your money).

Please direct questions to Volunteer Coordinators

Rachelle Verone ( [email protected] ) or Gretchen Coonrad ( [email protected] )